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Terms of Reference

Making a bid for Biochemical Society support of a science colloquium

The Meetings Committee of the Biochemical Society invites its Special Interest Groups, academic research departments, individuals and other groupings of scientists to submit bids for the funding of proposed colloquia.

This paper lists the information that should be contained within a proposal to the Meetings Committee for funding to support a scientific colloquium.

Please use the following format (PDF) to submit your proposal either in hard copy or electronically to

There are two appendices attached to this paper to assist you in the formation of a realistic budget but please do not hesitate to contact the Society's Meetings Office (tel: +44 (0)20 7580 3481 or e-mail if you would like further information or assistance.

Your proposal needs to:

1. State the case for the science programme (half page A4) in terms of e.g.:

attractiveness of publication
target audience

2. State for which meeting your colloquium is proposed - one of the scheduled Biochemical Society main meetings, a hot topic, joint with another organization or independent meeting.

3. Name the organizers (plus "joint with" if appropriate), their addresses, affiliations and naming which organization if not Biochemical Society.

4. Provide a working title

5. State the proposed length of programme, e.g. one/two/three days

6. State a commitment to publish in Biochemical Society Transactions (except the Education Group)

7. List the proposed speakers, their topic titles, affiliation, and the country from which they are travelling. Please indicate a session for the presentation from one or two poster presenters - selected by the organizer.

8. Budget showing:

travel costs (information in appendix A)
accommodation and social programme costs (appendix B)
realistic level of sponsorship to be raised
sources of sponsorship, confirmed and to be approached

9 Give information, if known, about any competing meetings and the last known meeting on the topic in UK/rest of the world.

* Agreement by the Meetings Committee to fund and schedule the colloquium means that the organizer retains responsibility for the colloquium (and the budget) and also becomes a part of the meeting organizing committee. The Society's Meeting Office staff will liaise very closely with the organizer and will make most of the detailed arrangements.

Timetable for submission

6 weeks before date of Meeting Committee - send into Meetings Office
1 week for perusal and filtering
3 weeks - seek review if possible and copy into agenda papers
2 weeks post out agenda papers to Committee members

Schedule of dates of the Meetings Committee for 2000

Wednesday 21 February 2001
June 2001

Appendix A - Average Cost of Return Air Fares

Country Estimated Cost
USA - California 600
USA - Washington 600
USA - New York 550
USA - Pennsylvania 550
USA - Massachusetts 550
USA- Maryland 550
USA- Illinois 600
USA - Michigan 550
USA - Texas 650
USA - New Jersey 550
USA - Connecticut 550
South America - Brazil 800
South America - Buenos Aires 800
South America - Chile 800
Canada - Montreal 600
Japan 1,000
Australia 1,000
South Africa 900
India 900
Israel 450
France 300
Germany 350
Spain 300
Italy 350
Netherlands 300
Switzerland 350
Sweden 350
Russia 900
China 1,000

Appendix B - Speaker accommodation and social programme costs


The Society will always elect to book speakers into en-suite accommodation and if this is available on campus the charges per night are of the order of 35-50 per night.

Please calculate your budget on the rate of 50 per night, assuming two or three nights, and any necessary adjustments will be made by the Meetings Office in accordance with arrangements for the venue.

Social programme

We normally assume that speakers will be guests at both the first night drinks reception and the meeting dinner. Please add in 7.00 and 29.00 respectively.